Registration Process

Non-members who are interested in joining the club can register online. After the registration process the club's membership administrator will be sent an email notification of the new registrant. What happens next depends on how the administrators have set up the website. If the website has been set up to accept online payments and membership does not require approval then the registrant will be able to join instantly by paying online. The membership administrator will be informed of this by email. If membership requires approval (this is the default setting) then the membership administrator must process the membership and request payment. There will be no obligation for the registrant to join.

There are three ways to begin the registration process:

  1. Non-members can use the Register for Membership link through myClubhouse Home page or Login page.
  2. Logged-in users can register friends and family members through a link under the Tasks section on the Welcome Page.
  3. Organization Officials or Staff can use the Add New Member link under the Organization Officials section of the Welcome Page.

Registration is a four-step process.

Step 1 - Username and password

Step 2 - Personal Details

Details collected: Name, address, phone, email, date of birth, gender and occupation. Some of the details are compulsory and registrants have the option to share any of their contact details. There is the option to be excluded from the club's email distribution lists.

2 If a logged-in user is registering a friend or family member, certain details which would normally be compulsory are not. To speed up the process and avoid duplication in the database, the address will be filled in with the address of the logged-in user; of course this can be changed.

3 If a logged-in club official or member of staff is registering a new member, certain details which would normally be compulsory are not e.g. Email address.

Step 3 - Membership Details

The registrant is required to to indicate when he would like his membership to start and which membership category he would like to apply for. If a membership category has age limits, he will be required to enter his date of birth. Any registrant applying for Junior membership must have his legal guardian complete the Parental Consent Form.

Parental Consent Form

The Parental Consent Form is a flexible questionnaire but comes with reserved status. It will automatically appear during the registration process if a junior membership category is requested. The club itself can set the age limit that qualifies as 'junior'. The questions in the Parental Consent Form are set up by the club administrators. The type of details that might be requested are : date of birth, NHS number, basic health details which might restrict the child's full participation in the club's normal activities, allergies, date of last tetanus injection, GP name and contact details, emergency contact details (normally this would be a parent). Finally the legal guardian must agree to the Parental Declaration and sign. Clearly the guardian cannot sign online but the club's administrators will be able to print the form and request a signature before the child is allowed to participate. The administrators should print all PCFs and hold a copy on site during any junior activities.

More help with the Parental Consent Form.

Step 4 - Registration Questionnaire

The Registration Questionnaire is another flexible questionnaire that comes with reserved status. It will automatically appear as step 4 of the registration process. The questions are set up by the club's administrators. Question Examples: How did you find out about the club? What are your reasons for choosing our club (above our competitors)? Have you been a member of any similar clubs? What is your playing standard? Please add any notes, questions, or messages for the membership secretary.

After the registration process is completed the registrant is given a reference number relating to his pending subscription. He is also given the option to register another friend or family member. If he chooses this option the address details will be already completed on the registration form but can be changed.

If the club has set up the website to accept online payments then the new registrant may be able to login and pay for his membership immediately. Normally a club will choose to approve membership applications first before the subscription can be paid online.

Can I Try Before I Buy?

Yes! There are two ways:

Try our online sandbox

A fully-functional version of myClubhouse with fictitious data for a club named Sandbox Club.

Free Trial Offer

Register your interest and then complete a Free Trial Application Form for your club. We will personally set you up with your own fully-functional copy of myClubhouse and if you have an existing membership database, we can convert it to our secure SQL Server database system for a small fee.