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{"ID":103,"SpaceID":1,"PageID":8,"HasCommentsThread":false,"SeoTags":{"OpenGraphTags":[{"ID":"og:title","Name":"Subscription Policy"},{"ID":"og:type","Name":"website"},{"ID":"og:url","Name":"https://www.myclubhouse.co.uk/EagleValley/Cms/Spaces/DEFAULT/Subscription+Policy"}],"NonOpenGraphTags":[]},"Path":"Subscription+Policy","Title":"Subscription Policy","Author":{"ID":2,"Name":"Eagle Valley Portal Administrator","CompanyName":"Eagle Valley Association of Residents \u0026 Home Owner"},"Version":7,"IsDraft":false,"IsOldVersion":false,"PublicationDate":"20/05/2020 10:04","VersionDescription":"v7 - Subscription Policy - Eagle Valley Portal Administrator - 20/05/2020 10:04","HideHeader":false,"IsFullWidth":false,"Blocks":[{"Columns":[{"InstanceID":"93","Width":12,"WidthClasses":"col-md-12","Type":"HTML","Content":"\u003ch1\u003eEagle Valley Membership Subscription Policy\u003c/h1\u003e\n\u003cp\u003e\u003ca href=\"https://www.myclubhouse.co.uk/EagleValley/Cms/Spaces/AEVA/Background+information+on+the+Eagle+Valley+Subscription+policy\"\u003e\u003cspan style=\"font-size: 18px;\"\u003eBackground information on the Eagle Valley Subscription policy\u003c/span\u003e\u003c/a\u003e\u003c/p\u003e\n\u003ch2\u003eMembership\u003c/h2\u003e\n\u003cp\u003eMembership of the Association shall be open all Households in Eagle Valley and their Home Owners and Residents, regardless of race, religion, nationally, age, and disability or political views. All applications for Membership are subject to approval by the Executive Committee.\u003c/p\u003e\n\u003col\u003e\u003cli\u003eA Household is a building unit which has its own postal address within the Estate’s geographical area. Owners of more than one Household are required to pay a subscription for each house that they own. Additional houses built within a property’s original boundaries and holding their own postal address are regarded as a separate Household for which a Subscription Fee is payable in its own right.\u003c/li\u003e\u003cli\u003eA Household pays an Annual Subscription Fee to become a Member. Any Household which has paid its annual subscription and whose account is up to date with respect to payment of previous annual subscriptions due under the current Ownership of that Household shall be deemed to be a full Member Household.\u003c/li\u003e\u003cli\u003ePayment of Membership subscriptions fees are sought from the Home Owner, whether Owner Resident or Owner Landlord, as the Primary Household Member who is responsible for paying the Subscription Fee either directly or indirectly through their agent/nominee who may be a Rental Agency Tenant or Owner Resident Family Member. Subscription payments are sought from the Home Owners on the basis that the long term residential environment \u0026 associated property value \u0026 rental value of the Estate is in the interest of Home Owners whether Landlords or Resident Owners. We do not seek payment from Tenants as the population is too transient for a voluntary association to manage.\u003c/li\u003e\u003cli\u003eAny person resident within such in Member Household (i.e. Family Members, Tenants etc.) shall be deemed Associate Household Members and can be included in all communication systems and services of the Association. \u003c/li\u003e\u003cli\u003eThe Association operates a continual Membership policy whereby a Member Home Owner pays the Annual Subscription Fee due as it comes due for each year within his/her period of ownership of a House in Eagle Valley (but no earlier than June 2014 when the Association was formed). The rationale underlying this policy is explained in \u003cu\u003e\u003ca href=\"https://www.myclubhouse.co.uk/EagleValley/Cms/Spaces/DEFAULT/Background+information+on+the+Eagle+Valley+Subscription+policy\"\u003eBackground to Subscription Policy \u003c/a\u003e\u003c/u\u003e\u003cu\u003e\u003c/u\u003e\u003c/li\u003e\u003cli\u003eEach fully paid up Member Household is entitled to one vote at the Annual General Meeting and in any online polls. The Primary Household Member may designate an Associate Household Member to vote on their behalf. Any number of adults from a Member Household may attend meetings, but not more than one such nominated adult from any one household shall be entitled to vote.\u003c/li\u003e\u003cli\u003eA copy of the \u003cu\u003eAssociation Constitution\u003c/u\u003e and \u003cu\u003eHandbook\u003c/u\u003e shall be supplied to each new Member on admission. The specific responsibilities of Members shall be detailed in the Association Handbook which may change from time to time as the Association organisation needs change.\u003c/li\u003e\u003cli\u003eMembership of the Association shall imply acceptance of each and all of the rules and policies of the Association and of any and all additions and alterations which maybe thereafter agreed to.\u003c/li\u003e\u003cli\u003eThe Annual Subscription Fee and any entrance fees/other levies shall be determined from time to time by the Executive Committee as they see prudent for the financial well-being of the Association. Changes to the annual subscription require ratification at the Annual General Meeting of the Association. \u003c/li\u003e\u003cli\u003eThe Annual General Meeting has set the Annual Subscription rate at €60 for each house in Eagle Valley.\u003c/li\u003e\u003cli\u003eThe Association operates a continual annual subscription policy based on the duration of the ownership of a house in the Estate.\u003c/li\u003e\u003cli\u003eAny household wishing to join the Association must pay the current subscription and any subscriptions outstanding while under its current ownership but no earlier than the Associations formation in 2014. A House Owner is not liable for any subscription fees prior to their commencing ownership of a House in Eagle Valley.\u003c/li\u003e\u003cli\u003eAny Household wishing to rejoin the Association must pay the current subscription and any outstanding subscriptions since its last subscription payment to be reinstated as a Full Member Household.\u003c/li\u003e\u003cli\u003eThe period of an Annual Subscription runs from 1st January to 31st December of the operational year.\u003c/li\u003e\u003cli\u003eAnnual subscriptions will be invoiced by 1st October each year and will be payable within 30 days. Membership will lapse if subscriptions are not paid by 31st December each year preceding the new calendar financial year. \u003c/li\u003e\u003cli\u003eAny Household which has not paid its annual subscription by 1st January of the new calendar year of operations, without due cause, shall cease to be a Full Member and be deemed a lapsed/Overdue Member and shall be disqualified from attending any meeting of the Association and from voting, and denied access to the non-public portions of the Association website and other Association resources, until its balance on subscription payments due is paid.\u003c/li\u003e\u003cli\u003eA Register of all Households and Member Households shall be kept by the Vice Chairperson.\u003c/li\u003e\u003cli\u003e\u003cstrong\u003eMembership cessation:\u003c/strong\u003e\u003col\u003e\u003cli\u003eMembership will end as provided herein when a Member does not pay their Annual Subscription Fee.\u003c/li\u003e\u003cli\u003eMembership will end when a Member moves out or sells their property from the area of the Association. Paid subscription fees will not be prorated and Membership will run for the Household until the period’s end and will include any new occupants or owners.\u003c/li\u003e\u003cli\u003eIn the event of a breach of the Association’s Objectives, Code of Conduct and Policies, Membership can be suspended or ended by a vote by the Committee.\u003c/li\u003e\u003c/ol\u003e\u003c/li\u003e\u003c/ol\u003e\n\u003ch3\u003eGrace Membership\u003c/h3\u003e\n\u003cp\u003eMembers may be experiencing financial difficulty in making a Subscription payment. Where a Full Member is having difficulty paying the renewal subscription fee, the Association operates a Grace period whereby the Subscription fee can be deferred for payment with the following year subscription. \u003c/p\u003e\n\u003cp\u003eA Member’s need for grace Membership will be dealt with confidentially and with discretion by the Officers of the Association. The Member should advise their Area Representative of their need for grace Membership. With the approval of the Treasurer, the Member will be given full Membership status for the year (i.e. access to the services and participation in forums and services of the Association). However they will have no voting rights until their membership is paid up to date. \u003c/p\u003e\n\u003cp\u003eGrace Membership is permitted for a maximum of 2 years.\u003c/p\u003e\n\u003ch3\u003ePartial Payments\u003c/h3\u003e\n\u003cp\u003ePartial Payments are payments which are less than the full Subscription Fee. The Subscription Fee is for the amount set by the AGM e.g. €60 and full payment of this amount is required to be registered as a full Member. \u003c/p\u003e\n\u003cp\u003eA Member who has partially paid their Subscription fee will continue to be included in all outbound communications by the Association for a 1 year grace period. However an Overdue Member does not have voting rights and cannot attend Association meetings or participate in Association Forums or services during the 1 year grace period or until they bring their account up to date.\u003c/p\u003e\n\u003ch3\u003eOver Payments\u003c/h3\u003e\n\u003cp\u003eOver Payments are where a Member has paid their Subscription due more than once in the Subscription period. Such over payments are either\u003c/p\u003e\n\u003cul\u003e\u003cli\u003ecredited towards the next future Subscription period for that House Member and no Subscription fee will be sought from that House Member for that future subscription period. \u003c/li\u003e\u003cli\u003eOr, if the Member seeks the refund of the Over Payment, the Over Payment will be refunded\u003c/li\u003e\u003c/ul\u003e\n\u003ch3\u003eJoining New Home Owner Households\u003c/h3\u003e\n\u003cp\u003eFor a new Home Owner who has acquired their house in the current subscription year, they become a Member on payment of the current Annual Subscription Fee and there is no Joining Fee. Any outstanding fees due for the House from the former Owner are voided in the Association’s accounts. The Annual Subscription fee is prorated from the quarter in which they bought their property and waived if it is in the last quarter of the subscription year. So if the Annual Subscription Fee is €60, and they bought their house in July of the Subscription Year, the Fee due would be €60/4 x 2 = €30 for that Subscription year to become a full Member household.\u003cbr\u003e\u003c/p\u003e\n\u003ch3\u003eJoining Non Member Households\u003c/h3\u003e\n\u003cp\u003eWhere the Home Owner has owned the House prior to the current subscription year, there is a Joining Fee that is calculated based on any outstanding Subscription Fees over the period of the Home Owners ownership of the Eagle Valley House but no earlier than the Association’s commencement in 2014.\u003c/p\u003e\n\u003cp\u003eSo for example, where the current subscription year is 2019\u003c/p\u003e\n\u003cul\u003e\u003cli\u003eMichael has owned his house in Eagle Valley since 2002 and the Association was formed in 2014. Between 2014 and 2017, Posters advertised and leaflets were dropped into Michael’s house, Area Representatives of the Association called to Michael’s house, spoke with his Tenants, rang him and wrote formally by post to advise him of the Association and ask him to join. Three Subscriptions have been collected in the time since with a fourth subscription is now due for 2019. Michael as a Home Owner has benefited from the work of the Association over the last 4 years. Michael now sees the value of the Association to his needs and wishes to join the Association and become a full Member Household. He will be charged a joining fee of €180 (€60 x 3) and the current 2019 Subscription Fee of €60, specifically:\u003c/li\u003e\u003c/ul\u003e\n\u003cp\u003e\u003c/p\u003e\n\u003ctable\u003e\n \u003ctbody\u003e\u003ctr\u003e\n \u003ctd width=\"486\" valign=\"top\"\u003e\u003cp\u003eNo. 1 Subscription (June 2014 - Dec 2015)\u003c/p\u003e\u003c/td\u003e\n \u003ctd width=\"135\" valign=\"top\"\u003e\u003cp\u003e€60\u003c/p\u003e\u003c/td\u003e\n \u003c/tr\u003e\n \u003ctr\u003e\n \u003ctd width=\"486\" valign=\"top\"\u003e\u003cp\u003eNo. 2 Subscription (Jan 2016 - Dec 2017) \u003c/p\u003e\u003c/td\u003e\n \u003ctd width=\"135\" valign=\"top\"\u003e\u003cp\u003e€60\u003c/p\u003e\u003c/td\u003e\n \u003c/tr\u003e\n \u003ctr\u003e\n \u003ctd width=\"486\" valign=\"top\"\u003e\u003cp\u003eNo. 3 Subscription (Jan 2018 - Dec 2018)\u003c/p\u003e\u003c/td\u003e\n \u003ctd width=\"135\" valign=\"top\"\u003e\u003cp\u003e€60\u003c/p\u003e\u003c/td\u003e\n \u003c/tr\u003e\n \u003ctr\u003e\n \u003ctd width=\"486\" valign=\"top\"\u003e\u003cp\u003e\u003cstrong\u003eJoining Fee\u003c/strong\u003e\u003c/p\u003e\u003c/td\u003e\n \u003ctd width=\"135\" valign=\"top\"\u003e\u003cp\u003e\u003cstrong\u003e€180\u003c/strong\u003e\u003c/p\u003e\u003c/td\u003e\n \u003c/tr\u003e\n \u003ctr\u003e\n \u003ctd width=\"486\" valign=\"top\"\u003e\u003cp\u003eNo. 4 Subscription (Jan 2019 – Dec 2019)\u003c/p\u003e\u003c/td\u003e\n \u003ctd width=\"135\" valign=\"top\"\u003e\u003cp\u003e€60\u003c/p\u003e\u003c/td\u003e\n \u003c/tr\u003e\n \u003ctr\u003e\n \u003ctd width=\"486\" valign=\"top\"\u003e\u003cp\u003e\u003cstrong\u003eTotal now due:\u003c/strong\u003e\u003c/p\u003e\u003c/td\u003e\n \u003ctd width=\"135\" valign=\"top\"\u003e\u003cp\u003e\u003cstrong\u003e€240\u003c/strong\u003e\u003c/p\u003e\u003c/td\u003e\n \u003c/tr\u003e\n\u003c/tbody\u003e\u003c/table\u003e\n\u003cp\u003eIf Michael only pays part of the Amount due, it will be applied from the oldest subscription payment onwards and his house status will be change from being classed as a Non Member to a Lapsed/Overdue Member.\u003c/p\u003e\n\u003cp\u003eIf Michael pays all of the Amount due, his house status will change from being a Lapsed/Overdue Member or Non Member to a Full Member House.\u003c/p\u003e\n\u003ch3\u003eLate Payment of Subscriptions \u0026 Continual Subscription Policy\u003c/h3\u003e\n\u003cp\u003eThe Association operates a continual subscription policy for full Membership i.e. For each year that the Home Owner is an owner of a property in Eagle Valley, the annual subscription fee is payable. \u0026nbsp;For Home Owners who miss a year’s subscription, they will be classed as an Overdue Member for that year. The Association allows a 1 Year Grace Period where an Overdue Member will continue to be included in all outbound communications by the Association. However an Overdue Member does not have voting rights and cannot attend Association meetings or participate in Association Forums or Services during the 1 year grace period or until they bring their account up to date.\u003c/p\u003e\n\u003cp\u003eAt the end of the 1 year grace period, they will be asked to pay for the previous subscription year and the new subscription year - a total of 2 years subscriptions - to bring their account up to date. \u003c/p\u003e\n\u003cp\u003eFrom an Accounting perspective:\u003c/p\u003e\n\u003cul\u003e\u003cli\u003eIf the two years are paid, the lapsed Member again becomes a full Member Household\u003c/li\u003e\u003cli\u003eIf one year is paid, it will be applied against the original overdue subscription year and they will be classed as an Overdue Member for the current subscription year with the same limitations on voting rights and access to the Estates Forums and Services while continuing to receive communications from the Association. \u003c/li\u003e\u003cli\u003eFrom an accounting perspective, the one year payment is applied against the previous operational year and held in the Reserve Funds. If the Member seeks the refund of this one year overdue payment, the fee will be refunded and the Home Owner now classed as a Non Member.\u003c/li\u003e\u003cli\u003eIf the two year balance is not paid by the subscription collection closure date for the second year, they will be classed as a Non Member Household.\u003c/li\u003e\u003cli\u003eIf they wish to rejoin in the future and the House is under the same ownership, any outstanding subscription fees for each subscription period/year are payable\u0026nbsp;since last payment was received or the House ownership began.\u003c/li\u003e\u003c/ul\u003e","ComponentCode":null,"ComponentData":null,"ComponentError":null,"Background":{"Colour":null,"ImageURL":null,"ImageCrop":null,"Filter":null,"Html":"\u003cdiv class=\"cms-image\"\u003e\u003c/div\u003e"}}],"Height":0,"ColumnSpacing":0,"BottomMargin":0,"IsFullWidth":false,"IsBackgroundFullWidth":false,"Background":{"Colour":null,"ImageURL":null,"ImageCrop":null,"Filter":null,"Html":"\u003cdiv class=\"cms-image\"\u003e\u003c/div\u003e"}}],"PageURL":"https://www.myclubhouse.co.uk/EagleValley/Cms/Spaces/DEFAULT/Subscription+Policy?version=7","AllVersions":[{"ID":11,"Name":"v1 - Subscription Policy - Eagle Valley Portal Administrator - 20/05/2019 13:52"},{"ID":13,"Name":"v2 - Subscription Policy - Eagle Valley Portal Administrator - 20/05/2019 14:21"},{"ID":43,"Name":"v3 - Subscription Policy - Eagle Valley Portal Administrator - 29/04/2020 09:30"},{"ID":46,"Name":"v4 - Subscription Policy - Eagle Valley Portal Administrator - 29/04/2020 10:02"},{"ID":47,"Name":"v5 - Subscription Policy - Eagle Valley Portal Administrator - 29/04/2020 11:17"},{"ID":102,"Name":"v6 - Subscription Policy - Eagle Valley Portal Administrator - 20/05/2020 10:02"},{"ID":103,"Name":"v7 - Subscription Policy - Eagle Valley Portal Administrator - 20/05/2020 10:04"}],"Comments":[],"UpdatedComments":[],"Spaces":[],"IsWatching":false,"LastViewTime":null,"CanEdit":false,"CanPublish":false,"CanComment":false,"CanReadComments":false,"CanModerateComments":false,"CanLike":false,"CanWatch":false}