TWCC has policies in place to ensure that the Club complies with the ‘General Data Protection Regulation’ (GDPR), which came into effect on May 25th 2018. The GDPR gives people more control over how organisations use personal information, or data. We value your privacy and want to be clear about the data we collect, how we use it and your rights to control that information. Our policy reflects the high standards established by the General Data Protection Regulation (GDPR). We respect your personal data and we keep it safe and secure We will never sell your data or pass it to third parties. For more detailed information, or if you have specific questions or concerns, please contact our Personal Data Protection Officer, to whom you can send a secure email from the contacts page on our website.
In compliance with the key data protection principles for personal data*, TWCC confirms that data are:
* Data collected are the minimum necessary to manage our activities appropriately on behalf of our members, volunteers and paid employees. Some of specific data that we collect are specified by other organisations, e.g. HMRC and ‘Play Cricket’ (for cricket competitions).
Personal are held on secure websites
Personal data are kept by authorised TWCC Club officers on their own computers
We operate clear processes for deleting data when they are no longer required for the purposes they were collected.
We seek permission for personal data to be used by us as required, described above, from members, parents/guardians, Club officials, and staff.
Most written Club communications are by email, centred on annual Club memberships. Those who have no access to the internet receive membership-related communications in the post.
We use email handler MailChimp for mass communications and dedicated, @tunbridgewellscc.org.uk, email addresses. We authorise NXT Sportswear to email a shirt voucher to playing members each season. Club officers also send emails from their personal addresses. Where an individual has no access to internet we use the postal system.
Under our policy individuals have the right:
All emails sent by the system contain a tracking pixel. This is used to track whether each email has been opened by the recipient, and when. This information can be viewed by those users of the system with permission to view email delivery reports. We do not display any information regarding the location of the recipient. Note that the tracking pixel is only activated if the recipient chooses to download images into their email client.