6.1 "Kreacher" Release - September 2024

A new version of course means a whole new host of features! Here are some of our favourites:

• Forms and Attributes: We've made some major improvements to how Forms and attributes are configured and handled.
  • Simpler and more obvious way to create member attributes. There is a new page to see all of your member attributes in one place and there is no longer a need to create Form questions, then mark them as attributes - it can all be done in one step.
  • Separate pages to manage different types of Form: questionnaires, event sign-up Forms, shop product Forms etc.
  • Incident Reports - a new type of Form that can be filled in multiple times by each member. This can be used by members to file incident reports, make suggestions etc.
  • User Reports - a new type of Form that can be filled in by administrators about particular members. These Forms can be filled in multiple times for each member.
  • You can now have Form questions with answers that are automatically calculated from other Form answers, using expressions. Expressions can be mathematical, working on integer or fractional numbers, or string-based, allowing you to construct text by embedding the text from other answers.
• Emergency Contacts: Emergency contacts are now a core concept in myClubhouse, so there is no longer any need to use attributes to store this information.
  • Specify the minimum and maximum number of contacts you wish to collect and the information you need for each contact (relationship, telephone number, email address).
  • Members can indicate whether they wish emergency contacts to be copied in on emails sent to them. This is especially useful for parents of juniors.
  • There is a facility to convert your existing member attributes into emergency contacts.
• Event Decline Option: Events now allow members to explicitly decline sign-up to the Event, optionally supplying a reason. This allows you to differentiate those members from people who have just not responded or given any indication as to whether or not they wish to attend.
• Competitions Improvements:
  • It is now possible to split Competitions into separate Competition Systems. For multi-sports clubs, for example, this now allows you to separate the Competitions for each sport into separate pages.
  • We have added support for Target sport competitions, for example archery and shooting.
• Multi-Factor Authentication:
  • Any user can now set up multi-factor authentication (MFA) on their account.
  • MFA is implemented using the Google Authenticator app which is free to install on Apple or Android devices.
  • You can configure a Member List of people who will be forced to set up MFA on their next login to the site.

• My Renewals Page: Subscription Renewals have been simplified to a new page, separate form "My Subscriptions". This makes it easier for members to action their renewals, especially when their are add-ons and linked Subscriptions involved. This also works within Family Groups to make it easier for one Family member to process all of their family's renewals at once.
• Member Lists: "Has Due Payment" has been added as a criteria to Member Lists. This can be useful for finding members who have an outstanding payment that may need chasing.
• Email - Bulk User Lookup: When sending an email, instead of using a memlis or individually looking up members, you can paste a list of names and get myClubhouse to look them up for you. This can be useful if you are pasting names from a third party to send the email through myClubhouse.
• Renewal Operations: When you do a manual batch of Subscription Renewals, you can now delete all of the renewals that have not been accepted and paid for. This can be especailly useful if you make a mistake, such as not changing the price for the new season.
• Bookings - Bookable Overlaps: Booking Overlaps have been added to the Bookings add-on module . This allows bookings to take into consideration where bookable assets overlap. For example, you can have pitch 1 split into pitches 2 and 3 but if someone books pitch 2, it immediately makes pitch 1 unavailable.
• User Tags: Members can be assigned tags based on their inclusion in certain Member Lists. Users' tags are updated every night and are displayed in the Member Directory and on the user's profile page. Updates can also be triggered manually.
• User Fields: We've added new optional elements to member names: post-nominals, preferred forename, and maiden name. We've also added support for a second address for each member which you can control the names of e.g. "Home Address", "Work Address". The individual fields of an address are now more configurable. You can change the captions used for any of the elements and control whether each of them is visible/optional/mandatory.
• Profile Confirmation: You can limit the need to complete or confirm profile information to just a subset of members, using a Member List. You can also limits which attribute sets are considered when requiring profile completion or confirmation.
• Member Emails in the Mobile App: Ad-hoc emails sent from the Send an Email page are now push-notified to the Mobile App. Members can also access their recently received emails from the Mail feature of the Mobile App.
• Mobile App Membership Cards: You now have much more control over the content and appearance of membership cards. You can also have different configurations for particular Membership Categories.
• CMS Home Routing: If you have the CMS add-on module, you can design different home pages for particular groups of users (defined using Member Lists). Once logged in, users will be taken to the home page designated for them.
• Chat Rooms: Live chat is now supported across the website and the Mobile App.
  • Chat rooms can (optionally) be attached to Events, Teams, and Fixtures.
    • For an Event, attendees will automatically enter the Chat room once they are confirmed as an attendee on the Event (i.e. not pending approval or on the waiting list). They will automatically leave the Chat room if they withdraw from the Event. Organisers of the Event will automatically enter the Chat room as administrators.
    • For a Team, squad members will automatically enter the Chat room and leave if they are removed from the squad. Managers will automatically enter as administrators.
    • For a fixture, players will automatically enter the chat room when their selection has been published. They will leave the room if they are de-selected. Team managers will enter the room as administrators.
    Each Chat room has a separate, parallel "admin chat" which only room admins have access to.
  • Any member of a Chat room can leave at any time and administrators can add them back in, if required. New entrants and leavers are announced on the chat.
  • Members can set their own Chat room "handle" from their profile page.
  • All messages are stored on the system and can be browsed, searched and exported by administrators.
  • Site-wide administrators have access to all Chat rooms.
  • An optional profanity filter can be applied to any Chat room.
  • Messages and chat rooms are automatically cleaned up after a configurable period of time.
  • Many of the features familiar to users of WhatsApp can be found in chat rooms: Mobile App notifications, emojis, replying to messages, deleting messages, muting chat rooms, pinned messages, high priority messages, and formatting for bold/italic/strikethrough text and links in messages.

We are continuously improving the platform with regular updates, and we will keep adding to this page with new highlighted features and improvements as they are released.

As always, please do not hesitate to contact us if you have any questions about any of these features.